Working Group Set-up

“T.E.A.M. = Together Everyone Achieves More!”

As organising school, you might want to create two separate teams:

  1. Organising team to deal with the practical organization of event “Forum”;
  2. Participants team to attend the Workshops, come up with the social action(s) to be run during the school year.

Organising team

A Youth Forum should host about 100 students coming from 6-10 different schools to discuss and agree on common actions related to a specific topic.

Like in real life in order to make an event happen, you need a group of people dividing tasks to deal with the coordination, the communication, the logistics and content development to be ready for the Forum day. These are called “Organising Students”.

Sharing responsibilities

Sharing responsibilities is the first step to run a successful Forum.

from SFYouth website:

Have a look on the Skills Workout Module Teamwork, Student - teacher relations.

When organising the Forum you should take into consideration the collaboration system that involves different tasks, as in the diagram below:

Coordination: Collaborating with teachers and other students and, when possible, the schools director and guests.

  • Support your peers in developing their actions (are deadlines respected? Do your peers need some help? Are the working groups collaborating among each other?)
  • Get in touch with participants from the other schools (how many people are going to come? Where do these schools come from?)
  • Identify and invite possible guests for the Panel, both from your school and local context (who could be the right guest? What kind of information would you like to get? How can this person support your reflection over the topic?)
  • Collect all the action proposals from your school and the participating ones to be discussed during the Forum (which action proposals have you received from other schools? Which proposals bring new ideas to the debate? What can everybody learn from those examples?)

Content Development: Developing an opinion on the topic through the Workshop activities for participants and creating new content useful for coordination and communication purposes.

  • Share your perspectives on the topic: Use the outcomes of the research and critical thinking Workshops to produce short articles based on your findings.
  • Improve actions: Adapt the draft version of the action proposals according to local context and priorities with the support of the teachers (who do you want to address? What do you aim to achieve during the year? What kind of engagement do you expect from your fellow students?)
  • Take notes: Participate in the Forum as rapporteurs to take notes about the process and the outcomes of the Youth Forum
  • Finalise: Re-draft the final version of the main outcomes after the Forum for final sharing among participating schools.

Communication: Creating and gathering online content, adapting graphics and layouts (printing posters etc.) for internal and external dissemination.

  • Connect with content developers to gather fresh news on the topic.
  • Write social media posts, articles, but also press releases and formal letters to invite guests (who do you want to address? How do you want to engage participants/guests in your forum?)
  • Adapt the layouts of posters and signs already at your disposal on this website. Print and send information to the relevant stakeholders.
  • Taking photos and recording videos of the highlights of the forum, interviewing participants and guests.

Logistics: Arranging location, equipment (rooms, chairs, tables, ICT equipment, breaks/lunches, volunteer management, etc.), and supporting the arrival and departures of students from other schools.

  • Identify the needs related to the space and the participants (Are there students with any special need attending the Forum? Which space of the school is the most appropriate? What do you need to bring?)
  • Organise the space (make some experiments moving chairs, tables and ITC devices to verify everything is ok!)
  • Organise volunteers in case you have the need (explain the flow, divide tasks and roles)
  • Print and stick signs to inform participants of the main meeting areas of the school (where do you want to put information materials about the rooms, restrooms, etc.?)

Use this Activity Track to help you plan and manage your time in the lead up to the Forum.

Participants team

As many social media and tv shows demonstrate, nowadays it is quite common for people to speak up and comment on sensitive issues without having a really informed opinion.

The Participants team consists of students who participate in the Workshops (Learning Resources ), in the Forum itself and in the implementation of the social actions after the Forum. These are called “Participant Students”.

Workshops consist of non-formal education activities to support students in identifying the key issues, researching these issues, exploring their own values and designing an action. The structure of the workshops can be further adapted by schools to explore new issues in the future.

Do you want to know more about this?

Here you can find Workshops proposals on the following issues:


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